Title UK-Esher: catering services Date of publication 29/07/2010 Contract type Service contract Country United Kingdom Notice type Invitation to tender Name of awarding organisation ELMBRIDGE BOROUGH COUNCIL

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Elmbridge Borough Council
Civic Centre High Street
Contact: Facilities Services Manager
Attn: Mark Newman
KT10 9SD Esher
UNITED KINGDOM
Tel. +44 1372474221
E-mail: mnewman@elmbridge.gov.uk
Internet address(es)
General address of the contracting authority http://www.elmbridge.gov.uk
Address of the buyer profile
http://www.elmbridge.gov.uk/business/proc/apply.htm
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Civic Centre Catering & Hospitality Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 17
Main place of performance Civic Centre.
High Street.
Esher.
NUTS code UKJ23
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
A Pre-qualification questionnaire (PQQ) is available for a forthcoming
(Restricted Procedure) Tender (ITT) covering the provision of a Restaurant
Catering Service and a Hospitality Service at Elmbridge Borough Council,
Civic Centre, Esher, Surrey.
The Restaurant Catering Service will provide a full restaurant service on
weekdays, from 8:00 to 14:30 plus ancilliary services (trolley round,
vending etc). The Hospitality Service shall provide refreshments for
meetings between 09:00 and 16:00 weekdays, plus stocking of the Member's
Kitchen and the ability to provide service at other times including
evenings as required. Full details of requirements will be provided to
selected bidders with the ITT.
II.1.6) Common procurement vocabulary (CPV)
55520000, 55523000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Excluding VAT 210 000 GBP
II.2.2) Options
Yes
description of these options: Initial 3 year term with an opportunity to
renew for a further 2 years by mutual agreement.
provisional timetable for recourse to these options: in months: 36 (from
the award of the contract)
Number of possible renewals 1
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 24 (from the award of the
contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
The successful bidder will provide a Performance Bond.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
Elmbridge Borough Council terms and conditions of contract for tender
P/001/10.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 10
Objective criteria for choosing the limited number of candidates: In
accordance with PQQ evaluation.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
P/001/10
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
6.9.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.5) DATE OF DISPATCH OF THIS NOTICE:
27.7.2010