Title UK-Leeds: repair and maintenance services Date of publication 29/07/2010 Contract type Public works contract Country United Kingdom Notice type Invitation to tender Name of awarding organisation LEEDS CITY COUNCIL

CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Leeds City Council
Procurement Unit 4th Floor West Civic Hall
Contact: http://scms.alito.co.uk, contract ref: LCC14139, LCC14139-B
Attn: Julie Brennen
LS1 1UR Leeds
UNITED KINGDOM
Tel. +44 1132474088
E-mail: julie.brennen@leeds.gov.uk
Fax +44 1132474677
Internet address(es)
General address of the contracting authority www.leeds.gov.uk
Address of the buyer profile http://scms.alito.co.uk
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Belle Isle Tenant Management Organisation - responsive repairs, internal
refurbishment, adaptations; and gas servicing repairs and central heating
installation.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Works
Main site or location of works The Belle Isle Management Area of Leeds
(South Leeds).
NUTS code UKE42
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Belle Isle Tenant Management Organisation (BITMO) is an industrial and
provident society, responsible for the management of 1 985 Council
properties in the Belle Isle area of Leeds (South Leeds). BITMO, under the
terms of the Right to Manage Regulations and in conjunction with Leeds
City Council wishes to provide high quality services to tenants and
leaseholders. BITMO is looking to appoint a suitable contractor to deliver
the following:
1) Responsive repairs, internal refurbishment, drain clearance, kitchen
and bathroom replacement, garage refurbishment and adaptations.
(LCC14139).
2) Gas servicing, repairs and maintenance works - to include responsive
maintenance gas service and safety checks to all mechanical activities
including natural gas, renewable energy appliances, replacement and
installation of central heating systems. (LCC14139-B)
The estimated value of the contracts are in the region of :
1) 2 000 000 GBP per annum for responsive repairs and refurbishments etc,
with a contract period of 5 years, totalling 10 000 000 GBP over the
contract period.
2) 500 000 GBP for gas servicing and repairs etc, with a contract period
of 5 years, totalling 2 500 000 GBP over the contract period.
BITMO is seeking 1 contractor to deliver each of the above. Contractors
may apply for either or both. The contracts will be with Leeds City
Council.
A fundamental requirement for these contracts is to deliver the following
outcomes:
— strong on customer focus and involvement,
— able to demonstrate value for money and cost effective delivery,
— show a track record in achieving good performance standards and ability
to adopt key performance indicators determined by the client,
— deliver a service that is strong on community involvement and supports
local employment through training and apprenticeships.
The selected contractors and suppliers will be required to implement and
deliver capital improvements, refurbishment works and gas servicing and
repairs at all times ensuring that such works are delivered in accordance
with the agreed service and quality standards, and ensuring that key
perfomance indicators for service delivery are met.
The working arrangements sought through these proposed contracting
arrangements should seek to use best practice.
— in the delivery of the programmes,
— in dealing with residents and working around residents,
— in seeking to reduce waste,
— in seeking to eliminate defects and latent problems,
— to eliminate health and safety concerns and accidents,
— to work to predictable and improving time scales and cost targets,
— to develop an integrated supply chain,
— to sustain capacity and capability for programme delivery through
appropriate training and employment initiatives.
The selected contractors will also be expected to work with and support
the Belle Isle Tenant Management Board, which includes a majority of
tenants.
II.1.6) Common procurement vocabulary (CPV)
50000000, 45210000, 45211000, 45211100, 45211310, 50531200, 45000000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8) Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Lot 1: responsive repairs, internal refurbishment, drain clearance,
kitchen and bathroom replacement, garage refurbishment and adaptations.
(LCC14139).
Lot 2: gas servicing, repairs and maintenance works - to include
responsive maintenance gas service and safety checks to all mechanical
activities including natural gas, renewable energy appliances, replacement
and installation of central heating systems. (LCC14139-B).
Both to be 5 year contracts with the option to extend for a further two 12
month periods.
II.2.2) Options
Yes
description of these options: Options to extend both contracts for two
further 12 months periods.
Number of possible renewals 2
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.4.2011. Completion 31.3.2016
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE 1) Responsive repairs, internal refurbishment, kitchen and bathroom
replacement, and adaptations.
1) SHORT DESCRIPTION
To include responsive repairs, internal refurbishment, drain clearance,
kitchen and bathroom replacement, garage refurbishment and adaptations.
2) COMMON PROCUREMENT VOCABULARY (CPV)
50000000, 45210000, 45211000, 45211100, 45211310
3) QUANTITY OR SCOPE
5 year contract with option to extend for 2 further 12 month periods.
Estimated value below is per annum
Excluding VAT 2 000 000 GBP
5) ADDITIONAL INFORMATION ABOUT LOTS
Obtain documentation from http://scms.alito.co.uk, contract ref LCC14139.
LOT NO: 2
TITLE 2) Gas servicing, repairs and maintenance works
1) SHORT DESCRIPTION
Gas servicing, repairs and maintenance works - to include responsive
maintenance gas service and safety checks to all mechanical activities
including natural gas, renewable energy appliances, replacement and
installation of central heating systems.
2) COMMON PROCUREMENT VOCABULARY (CPV)
50531200
3) QUANTITY OR SCOPE
Estimated value below is annual value.
Excluding VAT 500 000 GBP
5) ADDITIONAL INFORMATION ABOUT LOTS
Obtain documentation from http://scms.alito.co.uk. Contract Ref
LCC14139-B.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
Refer to tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Refer to tender documents.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Please download the documentation available from
http://scms.alito.co.uk.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Please download the documentation available from
http://scms.alito.co.uk.
Minimum level(s) of standards possibly required Suitable experience and
financial capacity relative to the size of the contract(s).
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
Please download the documentation available from http://scms.alito.co.uk.
III.2.4) Reserved contracts
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 4 maximum number 6
Objective criteria for choosing the limited number of candidates:
Envisaged number between 4 and 6 based on the evaluation of the pre
qualification questionnaires.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
LCC14139, LCC14139-B
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 25.8.2010 - 12:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
25.8.2010 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Interested parties should download the application documentation from
http://scms.alito.co.uk. The scheme reference for Repairs and Maintenance
and internal refurbishment etc is LCC14139.The scheme reference for Gas
Servicing and Repairs if LCC14139-B. Requests do not need to be made by
e-mail or telephone. The relevant completed pre qualification
questionnaire documentation must be returned by no later than 12 noon on
the date specified in IV.3.4.
In addition interested parties should note that the Transfer of
Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply
to these contracts.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority
will incorporate a minimum 10 calendar day standstill period at the point
information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further information from
the contracting authority before the contract is entered into. Applicants
have 2 working days from notification of the award decision to request
additional debriefing and that information has to be provided a minimum of
3 working days before expiry of the standstill period. Such additional
information should be requested from the addresses found in 1.1, If an
appeal regarding the award of contract has not been successfully resolved
the (for Public Sector) Public Contracts Regulations 2006 (SI2006 No5)
provide for aggrieved parties who have been harmed or are at risk of harm
by a breach of the rules to take action in the High Court (England, Wales
and Northern Ireland). Any such action must be brought promptly (generally
within 3 months). Where a contract has not been entered into the court may
order the setting aside of the award decision or order the authority to
amend any document and may award damages. If the contract has been entered
into the court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
26.7.2010