Title UK-Portsmouth: closed-circuit surveillance system Date of publication 29/07/2010 Deadline 06/09/2010 Contract type Service contract Country United Kingdom Notice type Invitation to tender Name of awarding organisation PORTSMOUTH CITY COUNCIL

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Portsmouth City Council
Procurement Service, Floor 5 Core 1, Civic Office, Guildhall Square
Attn: Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Tel. +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Fax +44 2392834996
Internet address(es)
General address of the contracting authority
http://www.portsmouth.gov.uk/procurement/index.html
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
CCTV system maintenance, repair and enhancement service.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 1
NUTS code UKJ3
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
This contract is for the provision of servicing, maintenance and repair to
existing CCTV systems their enhancement as well as the provision and
installation of new CCTV systems. The systems are currently used but may
not be limited to assisting in the security and management of services
such as Housing Management, Public Spaces, Traffic Management and Car
Parking as well as Building Security such as the Civic Offices and the
Guildhall in Portsmouth.
The initial contract period will be for three (3) years with an option to
extend for a fourth (4th) and fifth (5th) year.
Formal expressions of interest will be by the way of completed PQQ.
II.1.6) Common procurement vocabulary (CPV)
32235000, 50330000, 50324100, 50312000, 32234000, 32231000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The scope will include but may not be limited to the designing, installing
and maintaining of:
1) Control room and control systems
2) IP based CCTV LAN/WAN’s
3) Integration of IP based systems with legacy analogue CCTV systems
4) Deployment of high quality wireless CCTV systems as well as maintaining
current equipment and systems.
5) The facility to diagnose and repair network based systems both during
and outside normal working hours.
6) The work also includes the servicing maintenance of DVR’s and the
ability to diagnose software and system faults remotely.
Excluding VAT
Range between 1 725 000 and 2 875 000 GBP
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.4.2011. Completion 31.3.2014
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
As defined within the pre-qualification documents which can be obtained
from: https://in-tendhost.co.uk/portsmouthcc/.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
N/A.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
NEC Service contract.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
As defined within the pre-qualification documents which can be obtained
from: https://in-tendhost.co.uk/portsmouthcc/.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: As defined within the pre-qualification questionnaire which can be
obtained from.
https://in-tendhost.co.uk/portsmouthcc/ which includes provison for
registration with either BSIA, SSAIB, NSI or equivalent
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: As defined within the pre-qualification questionnaire which can be
obtained from.
https://in-tendhost.co.uk/portsmouthcc/
Minimum level(s) of standards possibly required Minimum qualifications for
participation will be fully defined within the pre-qualification
questionnaire (PQQ) but will include the following: Employers & Public
Liabilities Insurance minimum of 5 000 000 GBP.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
As defined within the pre-qualification questionnaire which can be
obtained from.
https://in-tendhost.co.uk/portsmouthcc/
Minimum level(s) of standards possibly required
As defined within the pre-qualification questionnaire which can be
obtained from.
https://in-tendhost.co.uk/portsmouthcc/
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 3 maximum number 20
Objective criteria for choosing the limited number of candidates: PQQ
evaluated using the following criteria:
Section 1: Company details 5 %.
Section 2 Financial information 10 %.
Section 3 Quality 19 %.
Section 4 Health and safety 10 %.
Section 5 Personnel and training 20 %.
Section 6 Customer care 5 %.
Section 7 Common values partnership Not scored.
Section 8 References 20 %.
Section 10 Other relevant information 11 %.
Section 11 Freedom of information Not scored.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Quality. Weighting 60
2. Price. Weighting 40
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
LAH/183hhpr/09/4111/T
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 6.9.2010
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
6.9.2010 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
22.9.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 3-5 years
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The project includes the provision of servicing, maintenance and
installation of CCTV systems owned and managed by Portsmouth City Council
covering the following areas:
— Public spaces,
— Car parks,
— Buildings owned by Housing Management,
— Traffic management,
— Any other buildings under the control of the City Council.
The project will also include control room and control, IP based CCTV LAN
and WAN systems, integration with legacy analogue CCTV systems, deployment
of high quality wireless CCTV systems, the servicing maintenance of DVR’s
and ability to diagnose software and system faults remotely.
The initial contract period would be for three years with options to
extend for a fourth and fifth year.
Anticipated start date 1.4.2011.
Portsmouth City Council will follow the format of a restricted procedure
for the procuring of this service. To this end all returned and compliance
PQQs will be evaluated against the following methodology and weighting.
— Company details 5 %,
— Financial information 10 %,
— Quality 19 %,
— Health and safety 10 %,
— Personnel and training 20 %,
— Customer care 5 %,
— Common values partnership – Not scored,
— References 20 %,
— Other relevant information 11 %,
— Freedom of information – Not scored.
Successful companies will be invited to submit tender documents against
the following methodology and weighting:
Cost – 40 % Measured against Schedule 5 of the tender documentation (price
list ).
Quality – 60 % measured against Schedule 3 (service information
specification) 33 %, and schedule 4 (contract data) 27 %.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
26.7.2010