Title UK-London: graffiti removal services Ref number 101983-2010 Date of publication 29/07/2010 Contract type Service contract Country United Kingdom Notice type Invitation to tender Name of awarding organisation THE COUNCIL OF THE LONDON BOROUGH OF EALING

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
The Council of the London Borough of Ealing
Perceval House, 14-16 Uxbridge Road, Ealing
Contact: Strategic Procurement
Attn: Surekha Chavda
W5 2HL London
UNITED KINGDOM
Tel. +44 2088257333
E-mail: chavdas@ealing.gov.uk
Internet address(es)
General address of the contracting authority www.ealing.gov.uk
Address of the buyer profile
http://www.ealing.gov.uk/services/business/procurement
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Graffiti & flyposting removal contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 27
Main place of performance London Borough of Ealing.
NUTS code UKI23
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The London Borough of Ealing invites expressions of interest for the
removal of graffiti and flyposting from various buildings, structures and
surfaces from within its boundaries for a period of 3 years from June
2011, with an option to extend for up to a further 3 years.
Ealing Council is looking to build upon its “Making The Borough Cleaner”
policy and wishes to continue to operate a successful service for the
“next-day” removal of all reported incidents of graffiti and flyposting.
Ealing is looking for an organisation with the experience of operating a
large contract for the removal of graffiti and flyposting from both
private and public property in an environmentally friendly manner. Value
for money and quality are the most important factors and will form the
bases of evaluation.
II.1.6) Common procurement vocabulary (CPV)
90690000, 45452100
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The removal of graffiti and flyposting from both private and public
property in an environmentally friendly manner and operating on a
“next-day” removal of all reported incidents of graffiti and flyposting
basis.
II.2.2) Options
Yes
description of these options: An option will be available to extend the
contract for a further 3 years.
Number of possible renewals 1
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 5.6.2011. Completion 4.6.2017
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
A parent company guarantee may be required.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process;
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register;
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established;
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required All candidates will be
required to provide evidence that their stated annual turnover exceeds 2
000 000 GBP. Where the stated annual turnover is less than the 2 000 000
GBP deemed necessary to support this contract, the candidate will not be
invited to tender. If bidding as part of a consortium we may review the
capacities of other entities or members in the group. Where a consortium
cannot demonstrate a current annual turnover of 2 000 000 GBP or above the
consortium will not be invited to tender.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(1) All candidates will be required to provide certification from an
independent body attesting conformity to environmental management
standards in accordance with the Community Eco-Management and Audit Scheme
(EMAS); or the European standard BS EN ISO 14001;
(2) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards;
(3) Samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests;
(4) An indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(5) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(6) A list of works carried out over the past 5 years, detailing the value
of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.
Awareness of the requirements of the TUPE regulations.
For other conditions, please refer to the PQQ.
Minimum level(s) of standards possibly required
In order to assess whether a candidate meets the minimum standards of
technical and/or professional ability we consider necessary to ensure that
all elements of the contract are fully delivered, candidates will be asked
to nominate a list of referees from which we will select 3, who are local
authorities, public bodies or companies and with whom the bidder been
engaged in a similar contract. References will be taken up as part of the
selection process. We reserve the right to consult further with
candidates’ stated referees as part of the process of awarding the
contract.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 6
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
721
IV.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number in OJ: 2010/S 68-101983 of 8.4.2010
IV.3.4) Time-limit for receipt of tenders or requests to participate
1.9.2010 - 16:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
30.9.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 24 months from award
of contract
VI.3) ADDITIONAL INFORMATION
Candidates will be required to carry out a demonstration of removing
graffiti showing their overall approach to the entire task. The Invitation
to tender will set out further details.
In the event of any change to the timetable, Tenders will be opened within
5 days of the amended closing date for return of tenders. Tenders will be
kept in a secure location until opened. For the exact time and date please
contact the person named in I.1.
(MT Ref:77701)
VI.5) DATE OF DISPATCH OF THIS NOTICE:
27.7.2010