Organising a tender bid can be a very time consuming task and the importance of effective bid management can not be under estimated when your company is faced with a pressing deadline and is under pressure to compile a winning tender proposal.

Be careful not to leave the task of bid writing to one member of staff as this really does have to be a team effort, with each team member contributing their area of expertise to the tender bid. Assigning a specific role early on to each member of the team ensures that the workload is shared and as staff will be working simultaneously, this will significantly reduce the length of time it takes to produce the final document and ensure that the tender bid is brought together well in advance of the bid deadline.

As each writer will probably work in a different department or area of the business, coherent writing may well become a problem with the tender bid, so to avoid contradictions or ambiguity it is essential that every writer is briefed on what the main objective of the tender is and how the proposal will be structured.

To ensure quality and consistency in your company’s tender proposal, it is important to assign a team leader or bid manager who will be responsible for motivating and managing the other team members and ensure that everyone delivers on their commitments.

Remember that the key to completing successful tender bids is good communication so make sure that contact information between writers is shared and encourage team members to liaise with the each other during the process of completing tender bids.