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Monday 05th July 2010
Guidance for Pre-Qualification Questionaries
Before your company is invited to formally tender, you will often be asked to complete a Pre-Qualification Questionaire (PQQ) in order to assess whether your business has the financial and technical ability to fullfill the contract offered. The awarding authority will use the PQQ to complie a shortlist of suitable providers and eliminate any applications that seem unable to conform to key requiremnets of the contract. 
 
Follow our Top Ten Tips for filling out a PQQ and ensure that your company has a fighting chance at progressing to the next stage of being offered an Invitation to Tender
 
Top Ten Tips on filling out a Pre-Qualification Questionnaire:
  • Give yourself plenty of time to complete a PQQ as gathering the required paperwork alone can be a very time consuming task
  • Always read and re-read the instructions carefully as even minor errors will probably result in your application reaching the rejection pile
  • A point scoring system is often used by awarding authorities when assessing PQQ’s so make sure you are aware of what criteria is weighted highly and pay careful consideration to answers that fall under that category  
  • If possible, request an electronic version of the PQQ as this will look more professional than a hand written copy
  • Presentation is important and is often judged as the mark of a professional company so present your information clearly, providing page numbers and an index to requested documentation will make your information easy to navigate and help to support your answers effectively 
  • Answer all of the questions comprehensively. This seems obvious but many people make the mistake of stapling in documents and asking the Procurement Officer to ‘refer to attached’ which is counter-productive as they will not have time to read through lists or catalogues
  • Think carefully about your case studies and references and make sure that they relate to, and support, the tender specifications or key requirements
  • Remember to inform referees that you are using them in your PQQ so that they are prepared to be contacted and ready to send out a positive message about your company
  • Awarding organisations will normally ask for documentation to establish your company’s legitimacy so make sure that Insurance Certificates and any financial information you are asked to provide is accurate and up to date
  • If in any doubt about how to answer the questions in the PQQ, get in contact with a representative of the awarding authority and ask for clarification
 


Posted by: Admin, on July 05th 2010 on 03:24pm
Labels: pre-qualification questionnaire

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